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"Can you suggest some times we can meet?" How can you make scheduling with external people effortless? By sending them your times.
Google Calendar now allows you to send elegant appointment schedules, so that people without Google accounts can self-schedule. Save everyone time today!
Let your clients know you're open!
Creating your appointment schedule is easy
Creating your appointment schedule is easy
In Calendar, select "Appointment schedule" from the "create" dropdown. Or, single-click your free time (if you find any) and select "appointment schedule" instead of "Event".
Note: If it says "Appointment slot" instead, go to your calendar settings and enable creating appointment schedules there. Your slots will remain intact.
2. Follow the two-step wizard.
3. Share the link to your appointment schedule.
Why your appointment schedule is perfect for sharing with clients
Why your appointment schedule is perfect for sharing with clients
No Google account required
No Google account required
The link you share with your client does NOT require a Google account. It works like magic.
No double booking
No double booking
When your other client books a slot, or you schedule something during that period, those times disappear and cannot be booked anymore.
Full self-service
Full self-service
Your client can pick what serves them best. They get an email that allows them to reschedule or to cancel if needed.
This is what you see.
This is what your client sees! This page is always up-to-date.
How to get your calendar URL and send it to your clients
How to get your calendar URL and send it to your clients
This is the easy part!
Click on your appointment schedule. Here, you can edit it - and also open your booking page to see what your clients will see. You can also copy the URL, which will look like so: https://calendar.google.com/calendar/appointments/schedules/ABC
To send it to your client, you can:
Paste the link into email or chat messages when someone asks to "send over some times".
Insert it into your email footer. That is what I will do. Tip: Gmail allows you to "Insert a link" so you can insert a friendly text ("schedule with me") and hide the long link.
Add it to your website if you have one.
Add it to your engagement proposal (maybe one for each team member). These URLs are worth more than phone numbers!
If you're really nerdy, make a QR code and point to it.
You get it - this is still new, so you have to tell people what you are offering. It will delight them - because it's what they have been looking for.
Frequently asked questions
Frequently asked questions
Can I use this internally?
Can I use this internally?
Yes, but it's not meant for that. How will others find your schedule? Each has a long URL you need to share with them. In Google Calendar, you type a name and their schedule appears. It will even suggest the optimal schedule. A company united on Google Calendar is valuable.
Can I use this with groups?
Can I use this with groups?
No - appointment schedules currently work for finding a time to meet with the owner. The owner can add someone else to the meeting.
Can I have multiple schedules?
Can I have multiple schedules?
Yes! You can have a schedule ending after one week. Or one for client A, one for client B. There are no limits. Read all about it here!
We have been waiting for a way to easily schedule appointments for a long while - it is finally here! You now have a tool to dramatically shorten the "can you give me some times that work for you" game. Go and set up times that work for you today, then slap that link in your email footer. That schedule will never conflict, it looks sexy and your clients will love you for it. Thanks for reading!
PS: There is now a follow-up post about what else you can do with appointment schedules!
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