You are now able to record meetings and to live stream them to up to 100.000 participants (yes, a tenth of a million). You can designate co-hosts, you can disable quick access to moderate large crowds, you can get a report on who joined - and more, but only if you are the Meet's host (also known as the owner). It's time you know who the owner is and how ownership can change!
Meets are democratic, so everybody can remove and mute everybody else (we are adults, right?). At least with guests from the same domain. The Meet does not start with "The host has not yet arrived, but we bill you by the minute anyway, thanks for your business" like in the bad old days - there is no host. But there is a Meet host, who has powers:
Recording capability: The Meet organizer's configuration determines if a Meet can be recorded. If the Meet owner's territory has enabled recording, all pwc.com participants in his/her Meets can click the recording button. The reverse is also true: If your territory does not let you record, your Meet won't have that button.
Recording files: The Meet organizer will own the recording on Drive. The owner's retention rules determine if/when that recording expires.
Live Streaming: The Meet organizer's configuration determines if Meets can be made streamable. If it is streamable, pwc.com people can push the button, like recordings.
Attendance: The Meet organizer can order a report on who joined the meeting.
Activities: The Meet organizer can enable powerful activities for professional web conferences, such as breakout rooms, polling, Q&A etc. Some of these will send their results to the organizer.
Quick access: The Meet organizer can disable quick access, which turns the oh-so-friendly and democratic Meet I was swooning about into a Webex call locks down who can join: "The host has not yet arrived" is back. Everyone not on the guest list (even within PwC) will have to ask to join. The host can take away audio, video, presentation, chatting permissions. This is for truly high-stakes calls! It makes sure that either a select few can join a Meet while the organization watches a live stream (even if the URL leaks), or that there is order in a 500 person call.
Co-hosts: Finally, hosts can designate co-hosts to help with almost everything in this list.
All of this depends on the Meet owner. Here is the golden rule, which comes in two flavors:
You can use old Meet links again, but there are zero benefits to it. On the contrary, it exposes you:
You risk violating your organization's recording and streaming rules
You risk creating a recording that will be owned by somebody else.
You risk streaming a confidential meeting.
Meet will get more fancy features based on ownership. Be future-proof.
Do not reuse Meet links and do not tolerate others doing so. Always create new links - they are free.
Not the person who sent the invitation, not the person who joined first, not the owner of the calendar where the Meet was created. Literally the person who pushed the "Attach meet" button.
How does this play out in real life?
I would like to talk to you using Meet - I can either
schedule a calendar event and attach a meet call
call you from Chat
go to meet.google.com, create a new Meet and send you the link.
In any of these cases, I created the Meet code. I will be the Meet owner.
You know that calendars are layers and you can create secondary calendars - for your project's deadlines, or vacations etc.
Secondary calendars have an owner
I manage Freddie's calendar, and Freddie would like to talk to you. You probably want to take that call.
I will send you a calendar invite on Freddie's behalf. It's on Freddie's calendar - Freddie owns the Meet.
It feels good to have things cleared up - Meet ownership is easy, but important. Thank you for reading!
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